Archives can be configured with version control for the documents within it. In a Versioning-enabled Archive, each time edits are saved to a document, a new GlobalSearch record is created, with the new version of the document. (Unlike Check In/Check Out in the desktop client, which keeps the same GlobalSearch record and creates new documents.) The latest version of a record displays in the Search Results Grid View, with a Document column to indicate what version number the current document is on. Previous versions are stored in the Versions Archive that is automatically created when the Versioning-enabled Archive was created.
- To create a new version of a document in a Versioning-enabled Archive, simply make any edits and save the document in either in the document's native application using the Document Viewer or /wiki/spaces/GSW45/pages/1028489388. If you open up a document in a File XChange drive in its native application and use the Save command, it creates a new version of the document.
- To view other versions of the document in a Versioning Archive (with the proper permissions), open the document in the Document Viewer and click on the Revisions command. In the list of document versions that appears, choose the version you would like to view.
- If you have the proper permissions, you may roll back to a version of a Versions Archive document simply by deleting any later versions on file. This allows you to “undo” changes to this point and allow editing to earlier versions.