Email notifications are used to alert users that an update has been made to an Archive and Workflow. To receive email notifications, users must be either Windows^® Active Directory (AD) users with email addresses attached to their usernames in the domain or Square 9 Users with email address attached.

Create Email Entries

1. To configure a SMTP email outbound server, from the GlobalSearch toolbar, in the Administration menu, select Administration.
   
   
2. In the vertical Administration menu, select System.
   
   
3. Click the Database toolbar and select a database from the drop-down list.
   
   
4. Click the Expand (down arrow) icon on the Email Notification Settings bar.
   
   
5. Enter a server path in the Server text box. This information is required.
   
   
6. Enter a port number in the Port settings, or use the default of port 25.
   
   
7. Enter a username for a user with the ability to send from this SMTP server in the Username text box.
   
   
8. Enter the password for the specified user in the Password text box.
   
   
9. Click Save.

Modify SMTP Server Settings

1. To edit an SMTP configuration, in the Email Notification Settings bar, modify the information in the Server, Port, Username, and/or Password text boxes.
   
   
2. Click Save.

Delete SMTP Server Settings

1. To delete an SMTP configuration, for the selected Email Notification Settings, delete the information in the Server, Port, Username, and Password text boxes.
   
   
2. Click Save.