In the Document Viewer, you can view, edit, and delete Index Field data. Note that some Index Field may already have data from the capture and index process or because they are System Fields (which are populated for you.) You can use your mouse pointer or use your keyboard Tab key to go from Field to Field and Shift+Tab to go back. You can also use standard Windows® mouse and keyboard arrow keys to move around in a single Field.
You can also use KeyFree Indexing to quickly add data to your Fields.
- There are several ways to manually enter data into Index Fields:
- Standard Index Fields – Type in your data or use standard select, copy, and paste mouse actions and keyboard commands.
- Multi-Value Fields – Enter one or more values in a Multi-Value Field. As you enter a value, an empty text box will appear to accept another value and a scroll bar appears for navigation through your list of values.
- Index Field Lists – Select a value from an Index Field drop-down list.
- Table Fields – When a Table Field has been added to an Archive, the tabular data will be presented at the bottom of the Document Viewer in a grid format consisting of columns and rows similar to a spreadsheet. Table Fields can be indexed in the Document Viewer using manual data entry or KeyFree Indexing. Dynamic Pick Lists can be included in the Table Field data, which is very useful for accounts payable invoices and other processes containing line-item data. (Note that the Tabular Data feature is included in the GlobalSearch Corporate Edition, and optional in the Professional Edition.)
- Standard Index Fields – Type in your data or use standard select, copy, and paste mouse actions and keyboard commands.
- Click Save Changes when you are done. Fix list numbering.