We have some clients who want to only show certain workflows in their Bizhub Connector Interface. This could be for a multitude of reasons, but usually for some form of compartmentalization.
Setting permissions for users to see (or not see) certain workflows is fairly easy and usually just a matter of some simple security adjustments in the GS Archive Security Interface.
Permissions work like this:
If a user has the Folder Permission “Add” they will be able to see all workflows that release to that Archive. There is no distinct UI to configure who sees what in the Connector interface. It is all done through GS Permissions.
Example:
WorkflowA releases to Archive1
The “Domain Users” group can all ‘Add‘ to Archive1, all Domain Users will be able to see Workflow A. If you take the permission to ‘Add‘ away from Domain Users, no users will be able to see Workflow A.
Please Be Advised
If you're using a Release node with 'Release to Files' this will result in an indiscriminate release and will always show no matter what.