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- Select the text on the document and it will appear in the corresponding Field in the Pane. The selected text populates the highlighted Field and then advances, highlighting the next Field. Selection can be done several ways:
- Click on a single word.
- Drag the mouse pointer across multiple words to highlight and select your text. Use this to select data for a Table Field. For example, to capture line items on an invoice, drag the mouse pointer down a single column of data to populate a column of the Table Field, such as quantity or unit cost. The number of rows will automatically expand to accommodate the data being extracted. For best results using this method, start highlighting over a clearly displayed word and end before about 200 words are selected.
- Press the Shift key on your keyboard while clicking or dragging across multiple words that are not in sequence.
- Press the Alt key while clicking or dragging on the text to generate an edit box, which allows you to make changes in the selection before putting sending data into an active Field. This is useful if document quality has reduced OCR accuracy.
- Click on a single word.
- Repeat the process for selecting Index Field text on the document to fill the additional Fields. KeyFree automatically advances through the Fields as data is entered. The active Field can also be selected by clicking on the Field, pressing the Tab key to move to the next Field, or pressing Shift+Tab to move to the previous Field.
- Click the icon again to turn off KeyFree when done. KeyFree Indexing will turn off automatically after entering data in the last KeyFree Index Field.