{"type":"doc","content":[{"type":"orderedList","attrs":{"order":1},"content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"On the ","type":"text"},{"text":"Field Catalog","type":"text","marks":[{"type":"link","attrs":{"href":"http://knowledge.square-9.com:8090/display/GSW45/Access+the+Field+Catalog"}}]},{"text":" toolbar, click ","type":"text"},{"text":"Fields","type":"text","marks":[{"type":"strong"}]},{"text":". A list of Fields in the database will appear.","type":"text"},{"type":"hardBreak"},{"type":"hardBreak"}]},{"type":"mediaSingle","attrs":{"layout":"align-start","width":70.0},"content":[{"type":"media","attrs":{"__fileSize":50154,"__fileMimeType":"image/png","width":946,"id":"49a10527-a08f-4ca3-8d43-87c0f8553976","collection":"contentId-1448938292","type":"file","__fileName":"GSW Admin Field Catalog Fields v4410.png","height":454}}]},{"type":"paragraph","content":[{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Click the Add (","type":"text"},{"type":"inlineExtension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"inline-media-image","parameters":{"width":"16","id":"0ef1faae-93d2-4b31-b77c-9cc221e0f3f0","collection":"contentId-1448938292","height":""}}},{"text":") button to create a new Field.","type":"text"},{"type":"hardBreak"}]},{"type":"mediaSingle","attrs":{"layout":"align-start","width":70.0},"content":[{"type":"media","attrs":{"__fileSize":155648,"__fileMimeType":"image/png","width":1650,"id":"b307d86d-5a57-475a-8d6d-1ff8a0899df1","collection":"contentId-1448938292","type":"file","__fileName":"image2017-8-17_23-3-13.png","height":897}}]},{"type":"paragraph"}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Enter a name for the new Field in the ","type":"text"},{"text":"Field Name","type":"text","marks":[{"type":"strong"}]},{"text":" text box.","type":"text"},{"type":"hardBreak"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Select a data type from the ","type":"text"},{"text":"Data Type","type":"text","marks":[{"type":"strong"}]},{"text":" drop-down list. (Refer to the ","type":"text"},{"text":"Field Data Types","type":"text","marks":[{"type":"link","attrs":{"__confluenceMetadata":{"isRenamedTitle":true,"linkType":"page","contentTitle":"Field Data Types","versionAtSave":"1"},"href":"https://square9softworks.atlassian.net/wiki/spaces/GS61/pages/1448938310"}}]},{"text":" page for details.)","type":"text"},{"type":"hardBreak"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"To display the Field with a certain format or layout (for example, a date with a two-digit year), enter the format type in the ","type":"text"},{"text":"Format ","type":"text","marks":[{"type":"strong"}]},{"text":"text","type":"text"},{"text":" ","type":"text","marks":[{"type":"strong"}]},{"text":"box. Refer to ","type":"text"},{"text":"Values for Formatting Index Fields","type":"text","marks":[{"type":"link","attrs":{"__confluenceMetadata":{"isRenamedTitle":true,"linkType":"page","contentTitle":"Values for Formatting Index Fields","versionAtSave":"1"},"href":"https://square9softworks.atlassian.net/wiki/spaces/GS61/pages/1448938311"}}]},{"text":" for a list of format patterns.","type":"text"},{"type":"hardBreak"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Enter the maximum number of characters in a Character Field, up to 8000 characters, into the ","type":"text"},{"text":"Length","type":"text","marks":[{"type":"strong"}]},{"text":" text box.","type":"text"},{"type":"hardBreak"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Regular expressions can be leveraged with Key Free Indexing, to speed up indexing or for controlling user input on Character field types. For details on this feature, refer to the documentation here.","type":"text"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Regular expressions can be used to control formatting and are also leveraged to speed up indexing with Key Free. ","type":"text"},{"text":"Click here","type":"text","marks":[{"type":"link","attrs":{"__confluenceMetadata":{"isRenamedTitle":true,"linkType":"page","contentTitle":"Regular Expressions for Fields","versionAtSave":"3"},"href":"https://square9softworks.atlassian.net/wiki/spaces/GS61/pages/1660911642"}}]},{"text":" for details on using patterns.","type":"text"},{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"To set Field Properties or system values, in the ","type":"text"},{"text":"Field Properties","type":"text","marks":[{"type":"strong"}]},{"text":" group, enable one or more of the ","type":"text"},{"text":"Required","type":"text","marks":[{"type":"strong"}]},{"text":", ","type":"text"},{"text":"Multi-value","type":"text","marks":[{"type":"strong"}]},{"text":", or ","type":"text"},{"text":"System Field","type":"text","marks":[{"type":"strong"}]},{"text":" checkboxes. Refer to the ","type":"text"},{"text":"Field Properties","type":"text","marks":[{"type":"link","attrs":{"__confluenceMetadata":{"isRenamedTitle":true,"linkType":"page","contentTitle":"Field Properties","versionAtSave":"1"},"href":"https://square9softworks.atlassian.net/wiki/spaces/GS61/pages/1448938312"}}]},{"text":" page for details","type":"text"},{"type":"hardBreak"},{"type":"hardBreak"},{"text":"Before creating a ","type":"text"},{"text":"Dynamic Pick List","type":"text","marks":[{"type":"strong"}]},{"text":", create any ","type":"text"},{"text":"Standard Pick Lists","type":"text","marks":[{"type":"strong"}]},{"text":" needed for the ","type":"text"},{"text":"Dynamic Pick List","type":"text","marks":[{"type":"strong"}]},{"text":". Refer to the “","type":"text"},{"text":"Create, Edit, and Delete Field Lists in the Web Client","type":"text","marks":[{"type":"link","attrs":{"href":"#Create_Edit_Delete_Field_Lists_Web"}}]},{"text":"” section above for details on Field Lists. There are two levels of dependency that you can specify for a Dynamic Pick List. The primary level is required and contains a list of standard Fields List values. The secondary level is optional and may have conditional Fields besides regular Field List values. Refer to the ","type":"text"},{"text":"List Options","type":"text","marks":[{"type":"link","attrs":{"__confluenceMetadata":{"isRenamedTitle":true,"linkType":"page","contentTitle":"List Options","versionAtSave":"2"},"href":"https://square9softworks.atlassian.net/wiki/spaces/GS61/pages/1448938270"}}]},{"text":" page for more information on Dynamic Pick Lists.","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"__confluenceADFMigrationUnsupportedContentInternalExtension__","text":"","parameters":{"cxhtml":"Plan Fields & Values First

Creating Dynamic Pick Lists goes a lot faster when you plan the Fields, Lists, and values ahead of time. First, you can check to see if you have noted all of the possible variables. Second, you can plan your naming conventions.

The names of the Field Lists are only visible to you as an administrator. Names that are descriptive and which allow for future Lists work best. For example, instead of naming a Field List “Size” and then discovering that you need several different Lists for different size selections, consider using “Paper Size” and “Hard Drive Size.”

","nestedContent":{"type":"doc","content":[{"type":"panel","attrs":{"panelType":"success"},"content":[{"type":"heading","attrs":{"level":3},"content":[{"text":"Plan Fields & Values First","type":"text"}]},{"type":"paragraph","content":[{"text":"Creating Dynamic Pick Lists goes a lot faster when you plan the Fields, Lists, and values ahead of time. First, you can check to see if you have noted all of the possible variables. Second, you can plan your naming conventions.","type":"text"}]},{"type":"paragraph","content":[{"text":"The names of the Field Lists are only visible to you as an administrator. Names that are descriptive and which allow for future Lists work best. For example, instead of naming a Field List “Size” and then discovering that you need several different Lists for different size selections, consider using “Paper Size” and “Hard Drive Size.”","type":"text"}]}]}],"version":1}}}},{"type":"paragraph","content":[{"type":"hardBreak"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"To assign, or create and assign, a Standard Pick List to an Index Field:","type":"text"}]},{"type":"orderedList","attrs":{"order":1},"content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Click ","type":"text"},{"text":"List Options","type":"text","marks":[{"type":"strong"}]},{"text":".","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"In the ","type":"text"},{"text":"List Options","type":"text","marks":[{"type":"strong"}]},{"text":" dialog box, add a List by changing the default of ","type":"text"},{"text":"Normal Field","type":"text","marks":[{"type":"strong"}]},{"text":" to ","type":"text"},{"text":"Dynamic Pick List","type":"text","marks":[{"type":"strong"}]},{"text":".","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Select a Field with a Standard Pick List from the ","type":"text"},{"text":"Select a list ","type":"text","marks":[{"type":"strong"}]},{"text":"drop-down list.","type":"text"}]},{"type":"orderedList","attrs":{"order":1},"content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"For a single level of dependency, skip step d and proceed to building your List.","type":"text"}]}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"To select controlling Fields for an optional second-level Dynamic Pick List, enable ","type":"text"},{"text":"Secondary Dependency","type":"text","marks":[{"type":"strong"}]},{"text":" and select a second Field with a Standard Pick List from the ","type":"text"},{"text":"Select a field","type":"text","marks":[{"type":"strong"}]},{"text":" list.","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"To map the relationship between the List and the Field, click ","type":"text"},{"text":"Build List","type":"text","marks":[{"type":"strong"}]},{"text":".","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"In the ","type":"text"},{"text":"Edit List Mapping","type":"text","marks":[{"type":"strong"}]},{"text":" dialog box, in the ","type":"text"},{"text":"Select filter 1","type":"text","marks":[{"type":"strong"}]},{"text":" drop-down list, select a value for the first row.","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"If creating a two-level Dynamic Pick List, from the ","type":"text"},{"text":"Select filter 2","type":"text","marks":[{"type":"strong"}]},{"text":" drop-down list, select a value from the List associated with the dependent Field.","type":"text"}]},{"type":"orderedList","attrs":{"order":1},"content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"This column will not appear in the ","type":"text"},{"text":"Edit List Mapping","type":"text","marks":[{"type":"strong"}]},{"text":" dialog box for a single-level Dynamic Pick List.","type":"text"}]}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Select a Field List in the ","type":"text"},{"text":"Select alist","type":"text","marks":[{"type":"strong"}]},{"text":" column for each row.","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Repeat steps f through h for each keyword associated with the dependent Field. Map all possible combination that you wish to offer so that the Dynamic List Field can be displayed correctly.","type":"text"}]},{"type":"orderedList","attrs":{"order":1},"content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"You will see an error message in the Document Viewer for an unmapped combination.","type":"text"}]}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Click ","type":"text"},{"text":"Save","type":"text","marks":[{"type":"strong"}]},{"text":" to return to the ","type":"text"},{"text":"List Options","type":"text","marks":[{"type":"strong"}]},{"text":" dialog box.","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"In the ","type":"text"},{"text":"List Type","type":"text","marks":[{"type":"strong"}]},{"text":" group, select ","type":"text"},{"text":"Drop Down","type":"text","marks":[{"type":"strong"}]},{"text":". Refer to the ","type":"text"},{"text":"Types of List","type":"text","marks":[{"type":"link","attrs":{"__confluenceMetadata":{"isRenamedTitle":true,"linkType":"page","contentTitle":"List Options","versionAtSave":"2"},"href":"https://square9softworks.atlassian.net/wiki/spaces/GS61/pages/1448938270"}}]},{"text":"s page for details.","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Click ","type":"text"},{"text":"OK ","type":"text","marks":[{"type":"strong"}]},{"text":"and return to the ","type":"text"},{"text":"Edit ","type":"text","marks":[{"type":"strong"}]},{"text":"dialog box","type":"text"},{"type":"hardBreak"},{"type":"hardBreak"}]}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Click ","type":"text"},{"text":"Save","type":"text","marks":[{"type":"strong"}]},{"text":".","type":"text"},{"type":"hardBreak"},{"type":"hardBreak"}]}]}]},{"type":"mediaSingle","attrs":{"layout":"align-start","width":30.0},"content":[{"type":"media","attrs":{"__fileSize":31638,"__fileMimeType":"image/png","width":699,"id":"6f2b4a18-3afd-487a-a0dc-fd7727e5804d","collection":"contentId-1448938292","type":"file","__fileName":"GS Admin Field Catalog List Options v4_3_1.png","height":603}}]},{"type":"paragraph","content":[{"type":"hardBreak"}]},{"type":"paragraph","content":[{"type":"hardBreak"}]}],"version":1}

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