Human Resources Document Capture

Capture QR is an extremely effective tool for capturing all types of Human Resources records. During the onboarding process, the Human Resources manager can use cover sheets to quickly scan, separate, classify and file each record within the new hire paperwork including the W4, State W4, Federal I9, Emergency Notification, Direct Deposit form and many more. Individual managers can also use quickly capture and file ongoing paperwork in a secure, HIPAA compliant process. These records include annual performance reviews, disciplinary actions, change of beneficiary or contact change forms.

The department manager completes a performance review, disciplinary review or other form being added to the employee file.
The manger logs into Capture QR and completes the Human Resources Capture Cover Sheet by entering the employee name, department, document date and selecting the document category and type.
The cover sheet is printed and placed on the document. Using the scan to folder feature on the MFP, the document is scanned into the Human Resources file.
The Manager reviews the digital file, then places the scanned document into the secure shredding bin for immediate destruction
The Employee Review is now available in the the ECM solution as part of the employee’s Human Resources records.

Benefits Review

A simple scanning process for achieving your digital transformation objectives that requires no knowledge of GlobalCapture or GlobalSearch
Provides a secure and HIPAA compliant process for managing sensitive employee information
Adheres to SOC/HIPAA clean desk policies that ensure sensitive information is not left accessible for view by unauthorized personnel.

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