GlobalCapture Designer components can be arranged and connected in a variety of ways, enabling you to create both simple and complex Workflows. The Nodes selected, their order in the Workflow, and the various Node Settings allow for a great deal of design flexibility.

Create a Workflow

When the GlobalCapture Designer is first opened, it defaults to an empty Design Canvas, ready to begin a new Workflow. You can also select New in the Workflow menu to begin a new Workflow.

Assign an Import Node

Every GlobalCapture Workflow begins with one Import Node to obtain the documents to be processed.

1. Drag the Import Node onto the Design Canvas.
   
   

2. Configure the Import Node Settings.

Configure Workflow Process Fields

Process Fields are created in the Field Catalog and are then assigned to Workflows in the GlobalCapture Designer. Refer to Field and List Management for details. Use Process Fields to store data related to documents, to store system data like page count and date entered, or to store data used to control process state (like how many times an email alert has been sent).

While Process Fields can be created at any time during the design, they must be created before a Set Process Fields Node can use them or before using them in any S9 Notation or Template design.

1. Create Fields in the Field Catalog. You can quickly add a Process Field by clicking the Workflow Field Catalog button in the Workflow Process Field dialog.
   
   

2. To add Fields to the Process Fields Pane:
   
   

   1. Click the Edit (

      ) icon to open the Workflow Process Field dialog.
      
      

   2. In the Import Process Field From group, select Workflow Fields for Fields created in GlobalCapture or GlobalSearch Fields for Fields created in GlobalSearch.
      Process Fields are labeled “GlobalCapture” in the list while Index Fields are labeled with the name of the relevant GlobalSearch database.
      
      

   3. In the Fields group, select and drag one or more Fields from the Available Fields list to the Added Fields list.
      You can reorder the list by simply dragging the Field into a different order in the list. In the Added Fields list, if the Field name is followed by “(Referenced),” it indicates that it is assigned to the current Workflow.  Once Fields have been added and the Workflow Process FIelds dialog has been closed, you can not reorder fields without first removing them from the added fields list.  Note that you can not remove fields marked Referenced.  Modify any nodes referencing a field before attempting to remove or reorder.
      
      

   4. To remove Fields, drag them back to the Available Fields list.
      
      

3. Click Update to save the settings and close the dialog.
   
   

4. To view the Nodes to which the Field is assigned in the Process Fields Pane, place your mouse pointer over the Field; the border of the Nodes to which it is assigned will be highlighted.
   
   

5. To edit a Process Field, place the mouse pointer over it in the list in the Process Fields Pane and click the Edit (

   ) icon.
   Edits will affect any Set Process Fields Node to which the Process Field is assigned.
   
   

6. To delete a Process Field, select it from the list in the Process Fields Pane. Click the Delete (

   ) icon.
   If that Process Field has been assigned to a Node in the Workflow, a message will appear indicating that it cannot be deleted, as it is in use. First delete the Process Field from all Nodes and then delete it from the Process Fields Pane.
   

Add Additional Nodes

As long as there is one Import Node and one End Node in a Workflow, as many or few of the other Nodes as desired can be added the Workflow (at least one Release Node is highly recommended). Nodes can be repositioned, connected, or deleted at any time. Except for the single Import Node, there can be multiple numbers of the same Node type in a Workflow.

1. To add another Node, drag it onto the Design Canvas and configure any Node Properties.
   Nodes have unique settings. See Workflow Node Configuration for details on the GlobalCapture Node settings.
   
   

2. To copy a Node, use standard copy-and-paste keyboard commands.
   You can copy-and-paste an empty Group Node; you cannot do so once a Node has been added to it. You can copy individual Nodes within the Group Node and paste them outside of the Node.
   
   

3. To delete a Node, click to select it and press Delete on your keyboard (Fn + Delete for Mac users).

Connect Between Nodes

With two or more Nodes on the Design Canvas, the individual actions which the Nodes represent can be joined together with a Connection to form a Workflow. While draft Workflows can be saved in the unpublished state without Connections, to publish a Workflow there must be at least one Connection between the Import Node and the End Node. The arrow indicates the direction of the process from one Node to the other and the Connection label identifies the link.

Add or Delete Connections

To connect two Nodes, place your mouse pointer over the starting Node. When the mouse pointer becomes a selection (

Reshape Connections

Connections can be reshaped to change the visual representation of the Workflow in several ways:

• Drag one or both connected Nodes around the Design Canvas. The Connection will change as the Nodes are moved.
  
  

• Click on one of the Connection grip handles and drag it to a new position, causing the line to bend.
  
  

• In the Layout menu, in the Formatting group, select Auto Horizontal to line up the Connections horizontally, or Auto Vertical to line them up vertically.
  
  

Assign End Nodes

A GlobalCapture Workflow requires at least one End Node and can contain multiple End Nodes. Whether you connect one or more Nodes to a single End Node or use multiple End Nodes, the process will be the same. For convenience when designing complex Workflows, it may be helpful to place End nodes in multiple places on the Design Canvas where the workflow logically stops.

1. Drag an End Node onto the Design Canvas.
   
   

2. Drag a Connection from the second-to-last Node to the End Node.

Edit Nodes