Once you have installed Image XChange, you must designate an active Image XChange Search before you can use it. You can change other default settings as well, but it is not required. Settings are bound to the user logged in to Windows. If this user changes, any settings will change accordingly. Settings will persist across user sessions, so you can change the logged in user without any loss of configuration.
Image XChange must know which Search to use when it runs. One or more Searches may be available to Image XChange but only one may be selected at a time. This is the active Search. If an active Search is not set, Image XChange will prompt for one at startup. In addition to an active Search, you can create and edit a list of your Image XChange Searches. Use this list to quickly switch the active Search from the context menu.
From the Searches tab, you can select a database, select Searches from those available for the database, and configure how those Searches will run in Image XChange.
Please note that if a Search's fields are modified by an administrator after you have configured it for Image XChange, those changes may negatively affect Image XChange. Settings will reset to using either the default search prompt order or require you to re-select the target search prompt. You will need to configure your settings again for the modified Search when this happens.
By default, the first available database is selected. If your GlobalSearch instance supports multiple databases, you can change your active database. Use the drop-down list to select a database and configure the Searches within it.
When creating Searches for a database, your GlobalSearch administrator can choose to enable the Image XChange option in the Search's settings. Those Searches will appear when you configure Image XChange for the first time. By default, the first one that is available is selected as the active Search. You can use that Search or choose another from the list that appears when you expand the drop-down list. If there are no Image XChange-enabled Searches available to you, the No Searches Available message will appear instead. In this case, you must select a Search or Searches from the list of available Searches by clicking Edit.
The first time you configure Image XChange, only Searches with the Image XChange option will appear in the the My Image XChange Searches list. You can assign or delete from this list any Search available to you in the database. When you change databases, the Search list will change as well.
For each Search, you can configure how it will interact with Image XChange. Use the Options settings to control behavior.
With the Run Search option, you point-and-click a word or select a group of consecutive words on screen. Those words are automatically provided to GlobalSearch as search criteria. The Search is run, and the results are displayed in a new browser tab. To enable this behavior, select Run Search. By default, the first prompt in the Search is selected. You can change prompts by selecting another one from the Using Prompt drop-down list. Make sure the data you will be selecting on screen corresponds to the selected search prompt.
Similar to Run Search, the Show Search option allows you to select a word or words on screen. A search prompt is displayed with the selected text, and you may enter additional search criteria. Additional search criteria may be selected from a list, manually keyed, or you can continue using point-and-click to select text elements on screen. When all necessary search criteria has been entered in the prompt, you can run the Search and results are displayed in a new browser tab. To enable this behavior, select Show Search.
You can change the order that the search prompts appear in Archive Searches for your active Search. This does not change the Search itself, only the order that you see the prompts when you run the Search using Image XChange. This option allows you to configure your data entry in the way that best suits your workflow.
In the Edit Prompt Order interface that appears, use the Up and Down (arrows) buttons to set the order in which the prompts appear and then click OK.
With the Prompt Only option, no attempt is made to extract text on screen. Prompt Only provides a quick-and-easy way to open a search prompt for documents, from anywhere and from any application. Prompt Only is extended by allowing point-and-click text capture if you desire to use it or, like the Show Search option, search criteria may be provided manually or through selection of items in a list. To use this option, enable Show Search and Show Prompts First.
Image XChange Searches are initiated when you press a hotkey and select a word or area of text on your screen. The default Word Capture hotkey is Ctrl+Left-click and Area Capture is Ctrl+Shift+Left-click. You can customize these settings on the Hotkeys tab. Change the hotkeys to your preferences (to a single F9 or F10 key, for example), but you should avoid assigning a hotkey that is already used by the applications from which you intend to capture text. For example, it is not a good idea to assign Ctrl+S to an Image XChange hotkey, as it is already used in many applications for the Save command.
When you select a word or area on your screen and press the appropriate hotkey, the Capture Box appears to indicate your target data. You can modify the Box dimensions and appearance on the Capture Box tab.
If you select a word and press the Word Capture hotkey, Image XChange draws a Capture Box around where your cursor is placed. You will get the best results from Word Capture by balancing a Capture Box large enough to capture most words, yet small enough to avoid extraneous words or images that might impede the OCR process. For example, it is common for spreadsheets to have alternate-row shading. If you resize the Capture Box to the height of a row, the extraction engine will process text with a single background color instead multiple colors. Doing so may improve your results.
You can modify the appearance of the Capture Box to suit your personal preference. Do this if you have any problems seeing the Capture Box, such as when its color is too similar to the application background.
Analysis of text taken from the screen can be peformed locally on your client workstation, or on the GlobalSearch server. It is never recommended to change where Data Extraction is running without being directed to do so by your Support team.
Image XChange may leverage OCR technology to capture text on screen; changing OCR Settings can impact results. The default settings work well, but some screens and applications may benefit from customizing your OCR settings.
To adjust your OCR settings for optimal results, click OCR Settings and refer to the Image XChange OCR Settings page for details.
Startup and logging settings are found on the Startup tab.
Enable Run Image XChange on Startup to include a shortcut to Image XChange in your startup folder. This is enabled by default at installation. Unchecking this setting removes the startup shortcut. Note that unchecking this option will require the application to be started manually any time you wish to use it.
The Logging options are off by default and should only be used when attempting to diagnose or resolve an issue with Image XChange. Please consult with your GlobalSearch Support team before using these settings. Unlike the other settings, these options require that you restart Image XChange before they take effect.
Log Application Output – When Log Application Output is enabled, Image XChange will log all console and exception details to the C:\Users\<user>\AppData\Local\Square_9_Softworks\ImageXChange\Log\Square9.ImageXChange.log
file.
Show Log Location – Click Show Log Location to open the directory where the Image XChange log file is located.
Captures
folder in the log directory to help in the troubleshooting process.Select the About tab to view your Image XChange version number.