To manage the security of your business information, users and groups of users can be secured to databases, Inboxes, Archives, and Searches. Licenses can be allocated as needed between users.
The User & Group Administration interface is where permissions are set for users and groups or users by members of the ssAdmin group. The interface allows you to select single or multiple users and/or groups of users, and to select single or multiple security components.
Use the User & Groups panel to select one or more users and to create new Square 9 Users. Use the Security Components panel in the center to select the objects to which permissions will be granted for the selected users and groups. The selected objects could be individual or multiple Databases, Archives, or Searches. Use the Object Permissions panel, on the right, to set the permissions on the objects selected from the Security Components panel for the users and groups selected in the Users & Groups panel. The panels are context-sensitive, varying as selections are made from panels to the left of the panel. Finally, use the Confirm Changes button to apply your settings for the select user or users.
If you are not familiar with the User & Group Administration interface you can take a guided tour. The first time the GlobalSearch User & Group Administration screen is accessed, a tour of the interface automatically launches.
Each pane in the User & Group Administration screen includes helpful information about that panel. Click the Help ( ? ) icon for the selected panel.
The Secured Users and Groups panel displays a list of all Windows Active Directory users and groups and all Square 9 Users who have been granted access to one or more databases. The icon to the left indicates either a User () or a Group of users (). The icon to the right indicates either a Windows user () or a Square 9 User ().
Limit the length of the groups you wish to secure in GlobalSearch to 50 characters. While Active Directory supports longer group names, GlobalSearch supports group names of 50 characters or less, due to the SQL column length. |
Unsecured Users and Groups displays a list of all Windows users and groups and all Square 9 Users that are available to grant access to one or more databases.
In addition to Windows Active Directory users and groups, in the GlobalSearch web client you can create users which are local to the application, requiring no Windows credentials or Windows authentication. This allows you to grant external users with no server or Active Directory account, such as vendors or customers, access to the web and/or desktop client.
Active Directory Users versus Square 9 Users
Active Directory User or Group | Square 9 User |
---|---|
Created and deleted in Windows | Created and deleted in GlobalSearch web client |
Can create users and create groups or users | Can only create users |
Can change email and password in Windows | Can change email and password in the web client |
Can set database access in the desktop or web client | Set database access in the web client |
Can set database security in the desktop or web client | Can set database security in the desktop or web client |
Can set Inbox security in the desktop or web client | Can set Inbox security in the desktop or web client |
Can set Archive security in the desktop or web client | Can set Archive security in the desktop or web client |
Can set Search security in the desktop or web client | Can set Search security in the desktop or web client |
Modify Square 9 Users
Square 9 User Modification or Deletion
Delete Square 9 Users in the Web Client
CAUTION: Deleting a Square 9 User removes the user permanently. |