Once created, the Fields, Archive name, email notifications, Views, and Archive path in an Archive can be modified. Versioning and Check In/Check Out can only be created while the Archive is created and cannot be modified. A Browse Search is enabled while the Archive is created. If you add Fields to the Archive later on, be sure to go back to its Browse Search and update it.
Click Save to commit any Field changes, or Cancel to abandon any changes made.
Adding and removing fields from an archive can impact Searches and how fields are displayed to users in both the Search Results List and the Document Viewer. Be sure to update any affected searches, and be sure to test the fields display as expected to users when making changes. Also consider the impact of changes here to capture and workflow solutions that might release to the archives or rely on the data and searches. |
Each Archive stores files in its own specific location. Changing the path to the Archive files changes where new files will write in the future. This does not move already existing files. It creates a new directory structure to match the default base path, or the unique base path, if that is how the Archive was originally configured. Using the Update Archive feature can be useful if, for example, you have run out of room on the original server and plan to continue to index new documents onto a new server. If you would like old and new files both to reside in a new location, use the Update Archive tool to direct where new files go, move existing files to that new location, then, using SQL Management Studio, modify the pointers for existing documents to indicate their new location. Contact support for assistance on updating document pointers in our SQL databases. |