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- Open a document in the Document Viewer and use the Find hotkey (Ctrl+F). This will open the Find Dialog, located at the top of the Index Panel of the Document Viewer.
- Type the text you are looking to search for in the Find text box. Use the enter key to execute the search, or click the magnify glass icon to the right of the text box. When the search runs, all occurrences of the text entered in a document will be highlighted and you will be taken to the first occurrence of that text, highlighted in an orange color. Other instances of the matching text will be highlighted in yellow.
- At the top right of the Find Dialog, notice the count in the top right corner. The numbers presented here indicate the currently selected hit, and the total number of hits found in the document for the text being searched. In this case, the first hit is selected (displayed in orange) and there are a total of 13 hits found in the document.
- Press F3 to move to the next hit in the document, or press Shift + F3 to move to the previous hit. If you are on the first hit and use Shift + F3, you will be moved to the last occurrence of the text in the document. Alternately, you can use the left and right arrows in the Find Dialog to move between hits on the document.
- You can search for one or more words using the Find Dialog. Note that multiple words (separated with spaces) will be treated as an "and" style search, meaning the words are required to be found and found in the specified order, as in the example below searching for document management.
You can also perform an "or" style search, by separating words with a vertical bar or pipe (|) character. In the example below, we search for document management or square-9.
- To abort a search, click the X in the top right corner of the Find Dialog. If the Find text box has cursor focus, the escape key can also be used to cancel any search results and close the dialog.
If a document is annotated, Find functions will continue to work. Note that in some cases it might be difficult or impossible to see highlighted text behind an annotation, but it will highlight and be considered in next/previous functions. In the example below, you will see the text document management is highlighted behind the received stamp.
For users with Modify Annotation permissions, text behind redactions will also be highlighted. You would still need to move or remove the redaction to see the text. Users without annotation permissions would not be able to search for text in the document to begin with, so security is not in question in this scenario. Any pages with annotations for a user without the required Modify Annotation would not be text searchable. Pages without annotations would remain searchable.