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The Browse Search that is usually created when an Archive is created is a great example of a Variable Search. The user sees prompts for each Index Field that existed in the Archive when the Archive and Browse were created and can then enter a Search value for one or more Index Fields. A Browse Search is may be created automatically when you create an Archive, if the Create a Browse Search checkbox is selected. Just remember that the Fields included in the Browse Search are those which exist at the time the Archive is created. If you add Fields to the Archive, criteria for those Fields are not automatically added to the Browse Search; you must edit the Browse Search to add the new Fields. This applies to all Searches that may exist on an Archive. To save time with editing Searches, it's always a good idea to make sure you understand the field requirements and add them at creation time. By default, the Browse Search uses the Equals Condition on all criteria for number and date fields, and the Contains condition on all criteria for character fields. Also by default, the Browse Search uses AND to concatenate all the criteria. You can change conditions and Advanced Grouping, add or delete criteria from the Browse Search. Although you can modify a Browse Search, best practice is to leave it as is. If you want a different Search, create a new Search instead. |
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A mixed Search can use both variable and static criteria. Using variable criteria is “win-win” for users and administrators. With Variable Searches users get to search for what they want to, and you need to create fewer Searches. However, using static criteria is critical to controlling which documents users can and cannot see. Using both types of criteria in a mixed Search keeps it both flexible and controlled for security.
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