Contract Management Use Cases
Effectively managing a contract’s lifecycle can be a challenge regardless of whether it begins as your agreement or someone else’s. It starts with a clean copy or contract template that has not been altered through previous negotiations and travels through a series of revisions before reaching its final execution.
Managing Contracts in GlobalSearch C2 for Business Essentials
The main Contract interface presents your contracts as Templates (or Originals), Redlined Versions for contracts under negotiation and Executed copies. GlobalSearch allows you to organize and categorize your agreements in a meaningful way and then launch them to Microsoft Word for editing or print them for execution. Launching documents requires the installation of GlobalSearch Extensions, a free utility available to our user community.
By starting with a Template, you can be assured that it’s a clean document and that no unwanted modifications are included at the beginning of the contract life cycle.
Redlined Versions allow you to store your agreement in a revision-controlled Archive so that the history of your negotiations is preserved. Each version can be replaced with the latest update to make sure you are always working with the correct copy.
Executed Copies are typically PDF (or TIF) copies of the final, executed Contracts that are protected against possible future alteration.
Contracts Filing Structure
Contract documents are filed in GlobalSearch C2 for Business Essentials using the following Index Fields. These allow you to catalog your records in a standardized manner for easy retrieval.
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