With the Vendor Invoice Approval workflow, both Cloud and On-Premise customers can automate the movement of AP invoices through your organization. Empower your users to approve Invoices digitally using this prebuilt and ready to run workflow process. Simply add your users into the process and instantly transform AP invoice approvals. Whether you're remote or in the office, you can assign invoices to users in two step approval workflow, enabling them to take action by Approving, Rejecting, or Holding an invoice. Once an invoice action taken, it is routed back to Accounting for manual entry into an Accounts Payable system for payment or reprocessed for further approval. Use the workflow as is, or use the process as a base and build off of it to make a process tailored to your specific business needs.
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Select the Migration (1) menu option, then click the GlobalAction tab (2). Click the Cloud button (3) to access the available list of workflows. In the Business Essentials section, download the Ap AP Invoice Approval workflow.
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Before importing the workflow, make sure the Clear Email Options setting is unchecked. Leaving this option checked will make necessary additional advanced configuration steps.
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Preparation
There are a few steps that must be completed to ensure proper installation of this package.
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In preparation, the following fields must be added to your Business Essentials Database.
Approval Status
- In Process
- Not Applicable
- Pending Level 1
- Pending Level 2
- Approved
- Rejected
- Complete
- On Hold
Create two lists named as outlined below containing the usernames/emails of anyone who will be approving documents.
Approver (First)
Approver (Second)
Field Creation
In preparation, the following fields must be added to your Business Essentials Database.
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