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Documents can be indexed to Archives using Drag & Drop from Windows.  Unlike the Import File method, with Drag & Drop you can select multiple files for import at one time.  GlobalSearch responds to standard drag/drop requests from Windows, but it's import to know that not all drag & drop operations operate in this manner.  If you are interacting with web pages, or other applications that do not support standard drag/drop requests, you may first need to download any files before dragging them to GlobalSearch.

1. 1. To drag documents into GlobalSearch, in the Archives Pane, ensure the target Archive is in view.  The target Archive does not need to be selected. 

2. In Windows Explorer, or from your desktop, select your files.

3. Drag files to the files to the Drop File Here text box of the Archive’s Options area. the target Archive in the Archives Pane.  You will notice a color change, and a selector will show around the Archives as you hover, indicating the Archive that is currently targeted for a "Drop" operation.
   
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4. When files are dropped on an Archive, the Index Documents window will display.  

5. In the Index Documents window, enter in the Index Field data for the selected file, or for the first of multiple selected files.

   •   If you are dragging to an Archive immediately after importing, dragging, or scanning to the same Archive, the indexing data from that previous import, drag, or scan operation appears in the Index Fields.

   •   By default, the document displays, in which case you can use KeyFree Indexing to populate Fields. Refer to the “Edit Data and Documents” chapter for details.

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   Tip
   title Indexing Multiple Files
   If you drop files into the Same archive without switching archives in between, index data will be retained between operations.

   
   

6. The save options will be different depending on whether one or more files had been selected:

   1. With only a single file, you have the option to Cancel or Save only.
      
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   2. With multiple files, you have the option to save and move to the next file, or you can save all documents.  Saving all results in all documents saving with the same index data.  Cancelling on a multiple document drop operation cancels all subsequent file indexing.  Any files that had been previously saved will remain indexed.
      
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7. As you are indexing, click Hide Document if you wish to close the Document View Area.

8. If indexing a single file, click Save to save the document with any associated index data. The document and data are saved, the indexing interface is closed, and you are returned to the Archive into which the document was indexed.

9. If indexing multiple files, select one of the following:

   •   Save and View Next – Save the current document and any entered index data, then move to the next document to be indexed and repeat the process.

   •   Save (All) – Save all documents with the same index data. 

   Note: You can capture email messages, or messages and their attachments, together with relevant indexing data into an Archive. When capturing into Archives configured for email Index Fields (such as To, From, and Subject), those Fields are populated automatically.

   To import an email (and any attached documents) from a Microsoft Outlook® MSG file or an IBM Notes® EMS file, export the file to you Windows desktop and then drag or import it into the Archive. 

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